Rotenta modules: start with what you need
Modules that share one panel, one set of roles and one audit trail — turn on what you need today, add more as you grow.
Rotenta is not one giant piece of software; it is a set of modules that all run on the same core: the same roles and permissions, the same audit trail, the same panel. A company turns on only the module it needs and leaves the rest off; growing into a new module later means one more tab in the same panel, not a migration to a new system.
Why modular
Turning a module off does not delete its data, it only hides the screen — turn it back on and the past data is exactly where it was. The role a module brings when it is turned on (fleet’s “Driver” role, for instance) never mixes into a company’s own roles. That split is what lets a ten-vehicle business start with just customers and accounting and add fleet and trips a year later, while a fifty-vehicle business turns everything on from day one — both on the same core.
Modules live in the panel today
- Customer management (CRM) — person and company cards, encrypted sensitive fields.
- Consent management — a per-channel consent ledger, İYS export.
- Accounting: accounts, invoices, cash — current account, proforma/invoice, cash, instalments.
- Trip and transfer operations — trip records, passenger cards, assignment, price lines.
- Vehicle and driver management (fleet) — a vehicle/driver ledger, an availability lookup.
- Vehicle and driver document tracking — expiry warnings, a trip-assignment gate.
- Data import from Excel — validated import, an undoable batch.
- AI assistant — works within your own permissions, approved and reversible.
- Roles, permissions and audit trail — the role/rank model, a full audit record.
- PDF documents and letterhead — invoices, statements and passenger lists from one engine.
A growing module library
- Booking and capacity management, contracts and progress billing, quotes and proposals, recurring shuttle planning.
- Reports and profitability, staff shifts and timesheets, workflow automation.
- Bulk messaging and consent compliance, e-Invoice Turkey, U-ETDS reporting.
How to get started
Your existing lists come in through data import, your team is set up through roles and permissions, and the right module set for your sector is worked out together. For plans, see pricing; for setup, get in touch.
Articles in this category
- How does vehicle and driver document tracking work?
Warns on an expired or upcoming vehicle/driver document, and blocks trip assignment when a required one has lapsed.
- How does the vehicle and driver (fleet) module work?
One ledger for your vehicles and drivers that trips assign from and that answers who is available, when.
- How does recurring shuttle planning work?
A route and weekly plan are defined once; public holidays are skipped, one-off exceptions post as billing deductions, and off-plan extra trips enter the statement as their own line.
- How is e-invoicing (e-Fatura/e-Arşiv) integrated?
Tax ID and scenario data carried on the invoice record flow straight through; send status and the tax authority's reference show on the panel in real time.
- How does the Excel data import module work?
A module that validates and previews your existing spreadsheets, isolates the bad rows, and can undo an import if needed.
- How is workflow automation set up?
Trigger + condition + action rules ship as ready templates, every run is recorded as evidence, and a rule bound to a closed module shows as visibly inactive, never silent.
- How does the consent management module work?
Records customer consent per channel, ties sensitive fields to explicit consent, and exports to Turkey's İYS registry.
- How does the customer management (CRM) module work?
One card for people and companies, encrypted sensitive fields, tagging and notes — how Rotenta's CRM module is laid out on screen.
- How does the accounting module: accounts, invoices, cash work?
Current account, invoice, cash and instalment tracking brought together in one accounting module, from proforma to day-close.
- How do PDF outputs and letterhead documents work?
One core engine that puts your letterhead on invoices, statements, receipts and passenger lists, and logs every document it produces.
- How are staff shifts and timesheets managed?
Timesheets are produced from realised trips, deductions carry evidence and a dispute path, staff on leave cannot be reassigned, and period close freezes the past.
- How do reports and profitability analysis work?
Every list you own exports at full fidelity, aging buckets of 0-30/30-60/60-90/90+ days sit on one screen, and period profitability drills all the way down to the source trip.
- How does booking and capacity management work?
A resource x time-slot booking engine that blocks double-selling, tracks option deadlines and converts a confirmed request straight into a trip or service record.
- How do roles, permissions and the audit trail work?
Roles decide who can see what, and the audit trail keeps a permanent record of who changed what and when.
- How does the trip and transfer operations module work?
One record that follows a trip from planning to completion, carrying its passengers, driver, vehicle and price lines together.
- How do contracts and progress billing work?
The contract is the single price source; progress billing is calculated automatically from trip records, penalty clauses apply on their own, and an approved statement becomes an invoice in one click.
- How do quotes and proposals work?
Quote lines read from the published rate list, margin is visible to authorised users, a five-state lifecycle is tracked, and an accepted quote converts to an invoice in one click.
- How does bulk messaging and consent compliance work?
Consent is checked at send time against İYS, the national record; every commercial message carries an opt-out link, and delivery state is kept as evidence.
- How is U-ETDS reporting done?
Every trip already carries the fields U-ETDS reporting needs; send status shows on the trip card and never shows an optimistic 'sent' before it is confirmed.
- How does the AI assistant module work inside the panel?
An in-panel assistant that works within your own permissions, masks personal data, and asks approval before every write.
Let's pick your modules together.
In a 15-minute call, we'll show which modules fit your business.
Let's set up a call