Yacht, gulet and boat charter software

Running a gulet, sailing yacht or crewed charter fleet means keeping the booking calendar, the account ledger, boat maintenance and guest communication moving at the same time, all season long. Rotenta’s charter software brings those pieces — calendar, account, boat upkeep and guest messaging — into one panel, so “which boat is free” or “which commission is still unpaid” has a one-screen answer.

From the booking calendar to the guest record

Each boat is its own row on the booking calendar, its capacity fixed to the number of passengers the vessel is certified to carry, and no week can be sold to two guests at once. As a booking moves from option to deposit to confirmed, the guest’s details sit on one customer record, so a returning guest’s past charters and preferences show up on the new booking.

Commission and maintenance are the sector’s own line items

Because brokers and sales channels carry most of the revenue, the net amount owed to the channel and the gross amount the guest pays are kept as separate figures, and commission is posted straight to the account. On turnaround day, fuel, marina and maintenance cost are tracked per hull, so a charter’s real profitability is visible.

Guest communication in two languages

With most guests arriving from abroad, correspondence over WhatsApp and the documents that follow — contract, handover form, invoice — are produced in Turkish and English, with the guest’s own record deciding which language goes out.

Boat and crew documents in one place

A seaworthiness certificate, a registry document, a seaman’s book — each of these carries its own expiry date. Document tracking watches these per boat and per crew member; an expired document raises a warning before that boat is assigned to a new booking, so nothing surprises you at a port check.

The same core runs underneath whatever size your fleet is: customers, the account ledger and reporting are shared across every sector we serve, and only the pieces above are specific to charter. Talk to us about a setup built for your fleet: get in touch.