Staff commission and the end-of-day till

At an appointment-based business, staff pay is usually a base wage plus commission, and at the end of the day someone checks whether that day’s collections match the till. Tracked by hand, both are slow and error-prone — but if the booking and payment records already live in the system, both can be calculated automatically from the same data.

How staff commission gets calculated

Commission rules differ from business to business: a flat rate on a service, a rate that steps up past a revenue threshold, or the cost of materials used deducted from the commission amount. Being able to define these rules per business matters, because a hair salon’s commission logic won’t match a physiotherapy clinic’s.

Deducting the cost of materials

The cost of dye, developer, treatment cream and other consumables used during a service should be deductible from the commission calculation. Otherwise a high-material-cost service and a low-cost one get commissioned at the same rate, which lands unevenly across staff.

The end-of-day till: the collections side

Cash, card and any other channel’s collections through the day get summarized in a single close-of-day action. That summary shows how much came in through which channel that day, and lets you compare it against the physical cash in the till.

Reconciling with the cash register (ÖKC)

Some retail goods and service businesses are required to record their sales through a new-generation cash register (YN ÖKC) and take a Z-report at the end of the day; the scope of that obligation, its exemptions and its technical requirements are published on the Turkish Revenue Administration’s YN ÖKC regulation page (ynokc.gib.gov.tr/Home/Mevzuat). The foundation of that reconciliation is your system’s end-of-day collection summary showing the same day and the same amount as the Z-report from your cash register.

Commission sits alongside shifts and timesheets

Commission rules are part of the Staff — Shifts and Timesheets module. Commission cannot be worked out separately from a staff member’s own record — whether they worked that day, which hours they were on shift and which appointments they took all accumulate on the same staff record; commission draws from that record, with no need to cross-check a separate timesheet.

Who earned what shows up in reporting

Commission per staff member, which services contribute most to it, and how much of it materials eat into are collected on a separate reporting screen. When preparing the commission payroll at month end, you can work from that summary instead of reading through individual bookings.

Example: at a barbershop, 18 appointments are completed in a day, paid partly in cash and partly by card. At close of day, the system summarizes the day’s total by channel; that summary is compared against the Z-report from the cash register. On the same day, when calculating commission for the staff member who did a hair-colouring service, the cost of the dye and developer used is deducted from the commission amount.

How it works in Rotenta

1. In the Staff module, you define a commission rule for each staff member: a per-service rate, a stepped revenue threshold, and a material-cost deduction if you use one.
2. When an appointment is completed, if the consumables used for that service are recorded, their cost automatically feeds into the commission calculation.
3. The customer account in the Muhasebe (accounting) module records every collection through the day along with its channel (cash, card).
4. At close of day, the till is summarized in a single action; that summary shows the total by channel.
5. That summary is compared against the Z-report from the cash register to reconcile; any difference becomes visible at close of day.

See package and session tracking for how remaining-session tracking works on a package sale, and the customer file and consumables tracking for customer history and consumables. The full accounting side lives on Accounting, Invoices and Cash; the appointment software hub covers the sector’s other topics.

Frequently asked questions

Can we set a different commission rate per staff member?

Yes, commission rules can be defined per staff member or per service; a flat rate, a stepped threshold or a material-cost deduction is set up according to your own business rule.

Is the material-cost deduction mandatory?

No, it’s an optional setting; if you don’t want to use it, commission can be calculated on the service amount alone.

Does the end-of-day till close replace the cash register?

No. The system’s end-of-day summary records the collections side; your cash register and its Z-report are a separate obligation under their own regulation, and reconciling the two is your responsibility.

Does the cash-register requirement apply to every business?

That depends on your business type and how you take payment; for current scope and exemptions, we’d recommend checking the Turkish Revenue Administration’s YN ÖKC regulation page.

How do we prepare the commission payroll at month end?

Commission per staff member and the services behind it accumulate in the reporting screen; you can pull that summary into payroll at month end instead of reading through individual bookings. Contact us for setup and commission rules that fit your business.