School management software
One panel for private schools, courses and kindergartens — student registration, tuition collection, attendance and parent notification together.
At a private school, course, tutoring centre or kindergarten, student records, parent contact and fee collection usually live in three separate places: a paper file for registration, a spreadsheet for instalments, parent messages on someone’s phone. Rotenta’s school pack brings the three together in one panel — every student’s card, contract, instalment plan and attendance record opens from the same screen.
What education businesses actually need
A school cannot be run on the generic “customer” logic a normal CRM assumes. The student needs a card of their own, with the parent/guardian and sibling links attached to it. Fees are not one-off — they run on an instalment plan, sometimes a promissory note. Discounts and scholarships follow a defined ratio, not memory. Absences must reach the parent, and the notification itself has to leave proof behind.
In Rotenta this starts with the Student card, connects to collection through Instalments and Promissory Notes, and reaches parent notification through Attendance. The same student card also carries the scholarship ratio, exam results and report card.
Who it’s for
Private schools and colleges, courses and tutoring centres, kindergartens and nurseries — any education business still running registration, instalments and parent contact by hand. For institutions with more than one campus or branch, one customer card is not split across two databases; the campus is just a scope on the same card.
Built on Rotenta’s core
The school pack shares the same roles, permissions and audit trail as customer management and accounting. Sensitive fields such as a health report or a guidance note sit behind their own permission — accounting staff see the billing screen, not the note.
To talk through the right module combination for your institution, get in touch.
Frequently asked questions
Is a student card the same as a customer card?
No. The student is kept as its own card; the parent/guardian details and billing attach to it, so registration and invoicing never mix up whose record is whose.
Does this work for an institution with more than one campus?
Yes. One customer card carries the campus/branch as a field on it — the same student is never split into two separate records.
Can we bring over our existing e-Okul or MEBBİS data?
An Excel/CSV import matches records on a field such as student number, so nothing needs to be typed in twice.
Articles in this category
- Scholarships and discounts, applied by rule
Sibling, staff and early-registration discounts, plus the legally defined free-education ratio, calculated by rule instead of from memory.
- Attendance tracking and parent notification
The notification a parent gets once an absence threshold is crossed, its delivery proof, the exam/report-card process, and KVKK care for children's data.
- How to choose school management software
Five things a private school, course or kindergarten should check before buying software: student card, instalments, scholarship ratio, attendance and data migration.
- Student registration and the parent record
At a school the student is its own card, not a customer — the parent/guardian, sibling link and class tree all attach to it.
- Tuition instalments and promissory notes
How a school's tuition instalment plan matches to bank transactions, how promissory notes are tracked, and what the announced-fee rule requires.
Let's pick your modules together.
In a 15-minute call, we'll show which modules fit your business.
Let's set up a call