Fleet management software

Running a vehicle fleet means asking the same three questions every morning: which vehicle and which driver can go out today, what did each vehicle actually cost you last month, and will you notice an expired document before it becomes a problem, or will the system. Rotenta’s fleet management software brings all three into one panel — your vehicles, drivers, documents, maintenance, fines, accidents and per-vehicle cost sit on the same record.

Your whole fleet in one place

Vehicles, drivers and the default driver-vehicle assignment live in one ledger. If you run rented or subcontracted vehicles, they sit in the same system with the owner recorded separately; document tracking works the same way for all of them. If your business also runs transfer or taxi dispatch operations, fleet management works alongside those modules in the same panel.

An expired document stops the assignment

Vehicle documents such as inspection, compulsory insurance, emissions and operating permits, and driver documents such as licence, professional competence certificate and psychotechnical assessment, all live in the same document tracking ledger. When someone tries to assign a trip to a vehicle or driver with an expired document, the system refuses it — we cover how in how to track vehicle documents.

Maintenance, fines, accidents and cost on one card

Each vehicle’s maintenance history, traffic fines, accident files and expenses (fuel, tolls, maintenance, subcontractor payments) accumulate on its own card; we cover how these turn into per-vehicle cost and profit in a separate article.

It does not hold your existing list hostage

You start by importing your vehicle, driver and document list from a spreadsheet; onboarding does not begin with “re-enter everything by hand.” Who can see which record, and who overrode which warning and why, lives on the roles and audit trail screen — which makes it easier to track who changed what as your fleet grows.

Who it is for

It suits shuttle and service companies, businesses running a corporate fleet, vehicle rental companies, and any business that transports with its own vehicles. Whether you manage a handful of vehicles from one branch or dozens of vehicles and drivers across several cities, the document gate and the cost calculation work under the same rule. Whatever your fleet size or the state of your current records, get in touch to talk through setup.